2015-16 Budget Process

The Budget Process was redesigned this year to thoroughly examine the current budget expenditures and provide recommendations for the 2015-16 school year. The Budget Committee was divided into six sub-committees with purpose to gain a working understanding of each budget committee division area and complete a recommendation for changes based on current State and District circumstances. Below is a timeline of the revised budget process: 

  • Dec. 2014 - District administration established potential budget targets, identified Budget Committee categories and finalized the process
  • Jan. 2015 - Budget committees were established
  • Feb. 2015 - Meeting held for the entire Budget Committee and sub-committee work began
  • March 2015 - Budget sub-committees submitted recommendations to Superintendent
  • March 2015 - Superintendent, with advice from budget committee leads, developed draft budget recommendations
  • April 2015 - Budget recommendations shared with district administrators
  • April 2015 - Budget recommendations shared with Board of Education
  • May 11, 2015 - Board of Education approved budget modifications and fee increases

2015-16 Approved Budget Modifications & Revenue Enhancements

After closely reviewing expected State of Kansas appropriations, local tax revenue (LOB - Local Option Budget), our current expenditures and anticipating additional reductions for the state next school year, we project the need for approximately $950,000 in budget modifications.

On May 11, 2015, the Andover Board of Education approved the 2015-16 budget modifications and increase in enrollment fees.

Budget Modifications

  • Approximately $374,500 will be attained through operational efficiencies that include
    • Implementation of Custodial Supplies/Training & Summer Mowing plan
    • Restructured plan for Patron Credit Card Fees
    • Realignment of software and computer expenditures for Andover eCademy
    • Improved efficiency of Technology software
    • Reduced Copy Paper use throughout the district
    • Fuel lock set for Transportation Department vehicles
    • Reduce number of days substitutes are used for district business
    • Reduce District Office expenses
  • Staffing attrition, restructuring and reductions of approximately $156,800 that include:
    • 1.0 FTE Custodian ( ½ ACHS & ½ AHS) – Open Position
    • 1.0 FTE District Office Administrative Support – Open Position
    • Reduce daily rate for substitutes from $88 to $85 and reduce the long -term daily rate from $202 to $150
    • Reduce .4 FTE Andover eCademy staff – Restructuring
    • Restructure Food Service Contract with OPAA to institute new hire procedures
  • Program elimination of approximately $38,500 that includes:
    • Eliminate Elementary Summer School Reading Programs
    • Reduce High School Summer School credit recovery classes – Math & English
  • Professional Learning discontinuation totaled $80,400 that equals:
    • Discontinue English Language Endorsement Program with Newman University

Revenue Enhancements

  • $314,500 will be generated through the following options:
    • Increased Enrollment Fee from $75 to $100
    • Increased Transportation fee for students living less than 2.5 miles from school: From $100 to $250, $350 family maximum
    • Increased Pay-to-Participate fee from $50 for all sports to $50 per sport - $100 year maximum
    • Increased High School Marching Band Uniform fee from $25 to $40

Here are some thoughts to consider regarding fee increases-

  • Andover USD 385 enrollment fee hasn’t been raised in more than 10 years while costs have increased. Transportaion and Technology fees were impleneted approximately 5 years ago to help support those programs.
  • Transportation
    • It costs approximately $450,000 to transport students who live within 2.5 miles of school
    • State law does not require us to transport students who live within 2.5 miles of school
    • We DO NOT get any state funding for transporting students LESS THAN 2.5 miles, but do receive state funding for students OVER 2.5 miles from school
    • We currently collect $85,000 in transportation fees each year from families living less than 2.5 miles from school. This fee increase will generate approximately $140,000 more for a total collection of $225,000, which would pay approximately ½ of the total cost for less than 2.5 miles transportation.
  • Pay-to-Participate fees address increased costs and allow us to continue the wide variety of activities our patrons expect
  • Band uniforms are expensive and having them properly maintained and cleaned yearly will extend their life
  • Note: All fees are waived or reduced for students who qualify for free/reduced meals


                    2015-16 BUDGET MODIFICATIONS

To see details of the budget reductions and revenue enhancements, click the chart titles.